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Space
Coast Vettes Melbourne,
Florida Space Coast Vettes Constitution
SPACE COAST VETTES, INC
P.O. BOX 360438
MELBOURNE, FL 32936-0438
CONSTITUTION
CONSTITUTION FOR SPACE COAST
VETTES, INC.
P.O. Box 360438
Melbourne, Fl. 32936-0438
WWW.SPACECOASTVETTES.COM
As Adopted on 3/7/2010
ARTICLE I: NAME AND INSIGNIA
A. The official name of this organization shall be Space Coast Vettes, Inc.
B. Space Coast Vettes shall have as it’s official insignia. The insignia pictured in Attachment 1.
C. This insignia, as well as any other associated logos, newsletter etc., may be modified by a majority vote of the members present at any general membership meeting.
D. Space Coast Vettes official colors are "Black and Gold".
ARTICLE II: PURPOSE
A. To provide it’s membership an opportunity to participate in automotive related events. To promote greater enjoyment of their Corvettes.
B. To promote and participate in community activities in order to develop a greater understanding and spirit of cooperation between the community and all automotive enthusiasts.
C. Space Coast Vettes, Inc. is a not for profit organization.
ARTICLE III: MEMBERSHIP
A. Membership is per family and one member of each family
will be a member of NCCC.
B. Application for membership shall be made in person at a general membership meeting. The applicant will submit an application for membership and the new member will be considered a member in good standing. Dues will be paid at this time.
C. Any person(s) with an interest in Corvettes shall be eligible for membership in this organization.
1. Once a person becomes a member, they may renew their membership annually.
2. All officers must be members in good standing.
D. A member in good standing consists of any person meeting all of the following requirements:
1. Pay all dues per article IV, sections A, B, and C.
2. Abide by the decisions of the membership and/or Board of Directors.
3. Not to jeopardize the club and/or it’s membership reputation, credibility, and /or integrity.
E. Only members in good standing will have the following privileges:
1. Voting (one vote per membership).
2. Run for elected office.
3. Retain an elected or appointed position.
4. Receive newsletters, any literature or email concerning club functions.
F. Any member may be expelled from the club for conduct or attitude detrimental to the club by recommendation of the Board of Directors and two thirds vote of the members in good standing present at any regular or special general membership meeting.
1. Any member in question may request a meeting with the entire Board of Directors prior to the membership vote.
2. The Board of Directors may, by majority vote, suspend any member from acting on the clubs behalf until the next regular membership meeting.
G. Charter members of this organization shall be defined as members in good standing on or before April 1, 1976.
ARTICLE IV: DUES
A. Annual dues shall be as listed on the web site under membership information for a family per year, payable no later than October 1st. Dues not paid by October 1st shall pay the new member fee. Dues for new members shall be pro-rated 50% after July 1. Dues are not refundable. Any special arrangements for payment of dues must be approved by the Board of Directors on a individual basis.
B. Dues are due on October 1st. A member whose dues are delinquent after the December meeting shall be dropped from the membership roll.
C. As of January 2002 the President of Space Coast Corvettes, Inc will be exempt from club dues during the term of his/her office.
D. Charter members ( as defined above in Article III.G) shall be exempt from yearly club dues.
ARTICLE V: OFFICERS
A. The elected officers of this club shall be: President, Vice-President, NCCC Governor, Secretary, Treasurer, Competition Director, and Officer-at-Large.
B. These elected officers and the past president shall comprise the Board of Directors, which will be the governing body of the club.
C. At the first meeting of the new year, the new President will appoint the following officers: Newsletter Editor, Social Director, Auditor, Historian, Webmaster, Membership Committee, Parade Coordinator, and Sunshine Director and a Car Show Chairperson(if applicable).
ARTICLE VI: DUTIES OF OFFICERS
A. The President shall preside over all regular and special meetings of the membership and Board of Directors. The President will represent the club at all official functions unless that duty is specifically designated to another officer by the President with approval of the Board. The President shall not have a vote at any meeting except in case of a tie.
B. The Vice-President shall temporarily assume any and all of the duties of the President in his/her absence.
C. The Secretary will keep the minutes of all meetings, maintain all club correspondence, and keep any other club records directed by the Board.
D. The Treasurer will collect all monies due the club, maintain all financial records, and disperse funds as directed by the Board.
E. The Competition Director, or designee, will schedule and coordinate all club events.
F. The Officer-at-Large will serve as a member of
the Board of Directors and will assist other officers as necessary
in carrying on club business. The Officer-at-Large shall be further
designated the Publicity Chairman.
G. The NCCC Governor insures compliance with all applicable NCCC
rules and regulations concerning events.
H. Duties of appointed officers:
1. The Newsletter Editor shall maintain and publish the club’s newsletter (News and Notes).
2. The Social Director, or designee, shall coordinate activities relating to planning, organization, and execution of all social events.
3. The Auditor will be responsible for monitoring the club’s books throughout the year. He/She reports to the Board of Directors.
4. The Historian shall be responsible for collecting club photos, articles, etc. for display album.
6. The Membership Committee shall be responsible for new members paperwork and follow up. The membership committee also provides apparel ( shirts, jackets, hats, etc).
7. The Parade Coordinator organizes parade activities.
8. Sunshine Coordinator advises of personal family items ( birthdays, anniversaries, illness, deaths, etc.).
9. The Car Show Chariperson plans and coordinates the clubs car show(s).
I. If, for any reason, an officer resigns, or leaves office, a member will be proposed by the Board of Directors, and presented to the general membership at the next regular meeting for approval. He/She will serve out the remainder of the year.
ARTICLE VII: MEETINGS
A. General membership meetings will be held on the first Sunday of each month. The time of day and place will be determined by the Board. The date of a regular meeting may be changed by the Board to accommodate holidays, etc. provided proper notice is given to all members.
B. Roberts Rules of Order (1976 edition) will govern the conduct of all meetings.
C. The established order of events at general membership meetings will be:
1. Call to order by the President
2. Introduction of visitors.
3.Secretary’s report (minutes of last meeting)
4. Treasurer’s report
5. Governors Report
6. Competition Director’s report
7. Webmaster / Officer at large
8. Social Director
9. Old Business
10. New Business
11. Adjourn meeting
D. A board of directors meeting will be held preceding the general membership meeting, with the time of day and place to be designated by the President. This meeting will be open to all membership.
E. A quorum for general membership meetings shall consist of all members in good standing who are present.
F. Decisions on club business may be approved by simple majority vote of quorum, except as otherwise specified by this document.
G. Decisions of the Board, 2/3 of the Board members must be present, will be by simple majority vote unless otherwise specified in this document.
H. Special meetings of the general membership may be called by the Board with a minimum of one weeks written notice to be given to all members in good standing via email or newsletter or both.
I. Special Board of directors meetings may be called by the President with a minimum of three (3) days written notice via email or newsletter or oral notice given to all Board members.
ARTICLE VIII: ELECTIONS
A. A new Board of Directors will be elected annually to serve from January through December.
B. A nominating committee of at least one person will be appointed by the Board, at the September general membership meeting, to accept all nominations for office. Nominations will be closed at the October meeting. The official list of candidates and the date of the elections will be published in the newsletter prior to the elections.
C. Elections will be conducted at the November general membership meeting by ballot. Absentee ballots will be accepted with Board approval. The ballots will be counted by two officers and one regular member. Absentee ballots must be signed by the member.
D. All elected officers will be installed at an annual Holiday Party to be held in December of each year.
E. Any officer who in the opinion of the Board, is not performing his/her duties in the proper manner and for the best interest of the club may be removed from office by a majority vote of the membership in accordance with Article VII, Section B.
ARTICLE IX: EVENTS
A. All competition events sponsored by the club will be governed and specified by the Board of Directors of Space Coast Vettes
B. No member of the club shall commit the club or it’s equipment to any event, location, date, or time without prior approval from the Board of Directors. This approval may be given at any general or special membership meeting.
C. Any scheduled club event previously established, shall not be changed as to location, date, or time without the prior approval of the Board of Directors.
ARTICLE X: AMENDMENTS
A. This constitution may be amended by a majority vote of all members in good standing present at any regular or special membership meeting.
B. The proposed amendment and the recommendation of the Board must be furnished to all members in good standing in writing a minimum of two weeks prior to the meeting at which the amendment is voted on.
ARTICLE XI: COMMITTEES
A. The constitution committee shall become a standing committee comprised of a chairperson appointed by the President with a majority approval of the Board of Directors. The remainder of the committee shall be comprised of volunteers. A functional committee will consist of not less than two (2) nor more than eight (8) members in good standing.
1. It’s purpose shall be to review the constitution and it’s bylaws at least annually in consideration of change and growth.
2. Its recommendation shall be presented to the Board of Directors for review and submission to the general membership.
B. The membership committee shall become a standing committee comprised of a chairperson appointed by the President with a majority approval of the Board of Directors. The remainder of the committee shall be comprised of volunteers. A functional committee will consist of not less than two (2) nor more than eight (8) members in good standing.
ARTICLE XII: OPERATING BUDGET
A. The amount of treasury dollars passed over to the new Board of Directors each year shall be no less than the membership fees received for that new year.